Here is the GPC policy regarding ride leader credits.
1. Credit is given only for rides that are published in the Wheel Truth, not for rides added to the web site after the fact, and not for impromptu rides.
2. Credit is given only when leaders actually ride in the ride. Simply handing out a route sheet or “making arrangements” is not sufficient.
3. A substitute leader (or co-leader) may receive credit
if the originally listed leader (or co-leader) is unable to lead the ride.
However, co-leaders may not be added for credit after a ride is published
in the Wheel Truth.
The exceptions are:
(a) Rides in the Novice and Century-Prep Series:
Additional, unpublished, co-leaders may be added with the approval
of the Ride Series Coordinator.
(b) The Second Saturday Ride:
Leaders are not published in advance but are designated by the ASSR coordinator.
(c) The Wednesday Ride: Leaders are not published in advance.
(d) Special circumstances agreed upon by the Ride Coordinator in advance.
4. A valid sign-up sheet entails two riders (members or not) per leader. Therefore, if the ride is a two-leader ride, four people must sign up. If not enough show, the leaders must decide between them and specify on the sign-up sheet who gets the credit.
5. Ride leaders have 12 months to collect 8 credits with the first ride setting the anniversary date. If the end of the 12th month following the anniversary date arrives with less than eight credits collected, only the first ride credit is lost, and the next ride date becomes the anniversary date.
6. Include a route sheet or map for the ride if available when you send the signup sheet. (A route sheet on the GPC website satisfies this requirement.)
7. Multi-day tours receive a credit for each day of riding, but not rest days.
8. Co-listed rides with another bicycle organization still require a separate GPC sign-up sheet for credit and insurance coverage. A copy of XYZ's sign-up sheet is not legally a substitute for GPC's.
9. Credit is given for timekeeping at the ITT.
10. Credit is given for hosting a GPC monthly meeting.
11. If two rides appear separately in the listings, or if one listing covers multiple rides (for example: the SSR, or different pace groups for the same route), each leader should obtain and carry a separate signup sheet.
12. If an old ride sheet is submitted that falls in the period of a previous ride premium that has been awarded, that premium will not be recalculated using the ride sheet submitted. If the submitted sheet is more than one year old, the ride will be considered expired for ride leader premium credit.
Remember to send in your sign-in sheets. If you have any questions, ask the Ride Leader Credit Coordinator: e-mail <LeaderCredits at grizz dot org> or see the officers and contacts page for additional contact info.
The policies above were discussed and adopted by vote at the regular club meeting of 13 August 2008, with a preliminary discussion at the regular meeting of 9 July 2008. Most of the policies were already in place for a decade or more. Some were added, or clarified, at those two meetings.
Policy 6 was further revised at the regular club meeting of 12 November 2008.